Council Board Descriptions
The St Johns County Chamber of Commerce is a not-for-profit organization of business and professional people working together to build a healthy economy and to improve the quality of life in our communities. The Council, as a part of the Chamber, provides the means through which businesses can work together to the benefit of all.
Council Board members are valued for their insight into their respective industries and their community perspective. Service on the Council Board is the member’s contribution as a volunteer to the community and to the Chamber.
As a Council Board member, individuals will become the representative and the voice of their industry. Any Council Board member should first and foremost uphold the Chamber’s mission. There are many opportunities to give the member and their company promotion as well as visibility thru serving as a Council board member. Some include:
· Board members will be recognized on the Chamber web site.
· Board members will be recognized at the Chamber Annual Event.
· Mention of Board members and photos will be posted on Chamber social media
· Communications Chair will mention Council Board members in newspaper releases about Council activities.
· Council Board members will be recognized at monthly meetings.
· Each Council Board member will have a Chamber name badge.
· The Council Board member will act as the representative of the Business Council with agencies, organizations, and in the business community at large.
Designation of Officers
Members of the Council Board will be Immediate Past Chair, Chair, Vice Chair, Communications Chair, Program Chair, Membership Chair and in some cases, Director.
The Immediate Past Chair:
The Immediate Past Chair must have served at least six full months as Chair of the Council. He or she may represent the Council in the absence/ unavailability of the Chair, and/or Vice Chair. The Immediate Past Chair must ensure a seamless transition with the incoming Chair and support him or her in that process. The Immediate Past Chair plays a critical role in advising and making recommendations to both the Council Chair and the Council Board. The Immediate Past Chair may assist the Council Chair and the Council Board in special projects or assignments as needed/requested.
Chairman: The Council’s Chair will preside over all meetings of the Council Board and monthly Council meetings. He or she will meet on a bi-monthly basis with the Chamber staff liaison, and will include him or her in Council Board meetings. The Chair will be responsible for directing the program activities with the guidance of the staff liaison and consistent with any procedures set forth herein. The Chair has the overall responsibility for stewardship of the Business Council through a term to include: growing Chamber membership, enhancing member benefits, promotion of the Council in the community at large, planning and conducting monthly Board meetings and general meetings, and setting the stage for a smooth transition for their successor. He or she is responsible for ensuring the monthly program agenda adheres to the template provided by the Chamber. The Chair will serve as an ex officio voting Board member of the St. Johns County Chamber Board of Directors. He or she shall attend and report at the monthly Board meetings. The Chair’s mission and legacy is to ensure the future success, stability and prosperity of the Business Council.
Vice Chair: The will perform the duties of the Chair in his or her absence, and will deliver the Public Policy Minute at each Council meeting/event. He or she will prepare and maintain written minutes of meetings and planning sessions of the Council Board. Minutes will describe formal decisions and actions taken by the board, as well as action items assigned, who will execute them and the deadlines. Action items will be confirmed prior to meeting adjournment. Minutes will be submitted to the Chamber staff liaison prior to each upcoming meeting.
Program Chair: The Program Chair will be responsible for the programming of speakers and activities at the regular membership meetings. He or she will communicate the programming to the Chamber staff liaison by prescribed communication deadlines in order to ensure adequate promotion. The Program Chair is responsible for monitoring that selected speakers meet the criteria for program inclusion such as Chamber membership status, with exception to speakers who are not members but suitable for the Council topic and confirmed by the Chamber. The Program Chair will secure details such as AV needs, topic description, and speakers/presenters’ proper titles. The Program Chair will be available at Council meetings to assist and introduce the speaker. A written thank you letter will be sent by the Program Chair to each monthly speaker/presenter after the event.
Communications Chair: The Communications Chair will assist the Chair with promotion activities of Council meetings/events. He or she will write press releases about Council activities take pictures and write a brief summary to be used in Chamber publications and for posting on Social Media platforms.
Membership Chair: The Membership Chair will review the registration list at each Council meeting to identify non-members, while personally greeting and welcoming them to the event. As part of the meeting agenda, the Membership Chair will publically introduce guests and new members while beginning self introductions of attendees. The Membership Chair will contact the guests in attendance to invite them to a future meeting. He or she will provide the Sales & Marketing Manager (Chamber staff) with the list of guests and their contact information for recruitment purposes. He or she will ask the Sales & Marketing Manager for new members of the Chamber to personally invite them to attend future Council meetings.
Director: The Director will educate the board with their experience, expertise and special insight into the business community. The director should attend all meetings, using his/her knowledge or special insight in the best interest of the Council.